Historical Preservation Committee
Community Hall 1914-2014 Centennial
The 2013 Annual Report is available for your inspection.
If you have any questions please contact Sandy Murphy (firstname.lastname@example.org, 427-1327).
HICC Historical Preservation Committee 2013 Year in Review
The Historical Preservation Committee (HPC) has completed our 2nd year in preparation of the 2014 “Centennial Celebration” of the Hall. We continued on with our main goals of creating a library system of the old records found in the basement & donations from different islanders, converting the HICC minutes from 1933 forward into pdf files to be presented to historical societies, fundraising to help finance & complete improvements to the hall & parking areas and forming subcommittees to work on the actual events for the celebration.
The HPC team working with Sandy Murphy as chairperson, consists of Bill Burrows, Gary Benz, Judie Schaaf and Jim Irving. This team of five has developed & shaped our vision for the centennial. We have embraced suggestions & ideas given to us from islanders and have enjoyed the process of working together as a well oiled team.
In January, the “Art & Much More” Auction Committee was formed with Sandy Kramer & Sharon Zeeben as co-chairs of the event. The team was filled out with Patti Chapman, Brenda Stainbrook, Judie Schaaf and Sandy Murphy. In addition we have Jim Irish, David Mackey & Walt Chapman using their skills to create tickets, poster artwork and paddles respectively. The Auction date is set for Saturday, July 25th, 6:30-9:30 PM for both the Live & Silent Auctions with Kenny Latimer as the auctioneer. A $10/person ticket will include hors d’oeuvres & 2 complimentary drinks, with additional wine & beer available for purchase. Raffle tickets for the quilt will be available prior to and at the auction. The public will be invited through the local press. In January 2014 we will begin solicitation of auction items along with Donation Receipts.
Also in January, the official paint colors for the exterior of the hall were voted on by the HICC membership. The main body color is sage with white trim. Our “drive” for donations to complete this and other projects was officially begun.
In February we began planning the 2014 calendars & bookmarks, investigating lighting to replace the single light bulb above the doors with scones on either side of the main entrance, getting bids from licensed paint contractors, planning for a sign shed to relieve the congestion in the basement and grading & graveling the parking lot. This was done in advance of our recommendations to the HICC Ways & Means Committee.
Mark & Shelleen Mathews tendered their resignations due to increasing commitments. We thanked them for their contributions to the HPC over the last year and expressed we would miss them both and appreciate all that they have done for the Hall’s Centennial Project.
Jim Irving was welcomed to join the HPC team in February 2013.
The hall porch lighting project was completed in April by Pete Allison of Allison Electrical Construction. Pete used his electrical expertise to install an exterior basement light to signal if the freezer is getting electricity to it and to install the overhead fan & automatic light in the main bathroom. Pete’s family homesteaded at the “Maples” in 1858 and he is the 5th generation to enjoy Harstine Island. Also, he has provided us with newspaper articles from his grandmother Liz Allison, who at one time was the Harstine Island columnist for the Mason County Journal.
We needed to create a Mission Statement for the HICC in order to apply for the Squaxin Grant. In April the HICC board approved our “Declaration of the Hall” mission statement. We promptly applied for the grant which we did not get on the first try. We reapplied for the grant the following July and were awarded the grant in September for $1,500.
The “Sponsorship Ask Letter” was submitted to the HICC board & approved. It includes 3 levels of sponsorship:
Lumber Jacks & Jills
Island Belles the “Pride of Puget Sound”
$250 and up $100 to $249 $25 to $99
The selection of John Cooper’s artwork for the 2014 Calendars was finalized by the HPC and Doris Cooper gave her “stamp of approval” on the selections. Bill headed this project and created a “keepsake calendar” worthy of celebrating the Hall’s 100th Birthday.
On May 5th we partnered with the Mason County Historical Preservation Commission to have our second “Historical Open House” in conjunction with May’s National Historic Preservation Month. Stan Graham, the chair of MCHPC gave a presentation on the newly named historical site of Malaney-Oneal House at Oakland Bay. We shared this date with Pickering Community Club (old Grant School) by staggering the times of the Open Houses so we could attend & support each other’s events. We provided a power point presentation featuring the “Harstine Island Memories” a pictorial of island history in years gone by. Also a history table and home made refreshments. Gerri (Waite) Lewis acted as our Ambassador answering many questions the guests were curious about. We sold books & CDs for a total $35. Our attendance was up from the prior year by seven, totaling 28 guests. Mary (Wingert) Depoe donated 4 photos of Jacob, Authur, Rosetta, Authur & Arlo Wingert as children and lent us a photo to be reproduced & returned to her of old timers logging on Harstine Island including some Wingerts. Arlen Morris also donated 4 photos of school children for our use.
The Centennial bookmarks were ordered. The cover design featured John Cooper’s Hall Logo with text “Harstine Island Community Hall 1914-2014 and Don’t Lose Your Place in History”. The back features the Hall Centennial Celebration Calendar of Events and Today ~ Tomorrow ~ Forever. The bookmark will accompany 5 note cards/envelopes to be sold later in the year for $10 as a fundraiser or one bookmark for $1.00 apiece.
We also obtained 2 vinyl banners: “Harstine Island Community Club” to be used at Farmers Markets & other events in the years to come; “HI Hall Centennial Celebration 1914 ~ 2014”
to be used throughout 2014 and then to be hung in the hall for posterity. We also secured a pop-up tent for the Community Club from last years Rummage Sale.
The “shed” project changed from a sign shed to a storage shed for the Garden Club to house their Farmer’s Market and Apple Squeeze equipment. Thanks go to Jim Anderson and his group of volunteers Jim Irving, Gary Benz, John Benn, Chris Rowley, Dick Stemwell and Tim McGregor for their efforts in yet another building project for the hall. The shed project was completed late August although it was used for Farmer’s Market earlier in the season while still under construction.
The Centennial calendars arrived July 12th and we promptly sold 66 copies at the Community Club meeting & Farmer’s Market by the end of the month. We also placed copies at the Jarrell’s Cove Marina and at the Fresh Start Market & Deli for sale. We gifted Doris Cooper with 25 copies to be given to her family as a thank you for allowing us to use John’s artwork for the calendars.
“My Favorite Memory of the Hall” cards were distributed to islanders starting in August. We are encouraging everyone to take this opportunity to stop & jot down their memory of the hall, if more than one memory comes to mind use another card(s). Our plan is put them in the Time Capsule to be opened in 2064. The target date to complete this project is by the end of May 2014. “Memory cards” can be found on the display table in the dining room. When they are filled out there is an H I Hall note card behind the blank cards to leave them in. Please use ink when filling out the cards and remember to sign them as well.
August 12th-16th both the club house & parking lot were closed for painting the exterior of the hall. A first rate job was done by Bennett Painting Company. Thanks goes to Jim Irving for overseeing the entire project which included painting the storage shed and replacing the back porch handrail to meet current ADA standards.
Janel Hitchcock Ison and Sharyl Hitchcock Lamsma the granddaughters of Beulah Hitchcock graciously donated three of Beulah’s scrapbooks to the HPC at the end of July. They are filled with interesting bits of information and make good companion pieces to her book. Beulah was co-author of “The Island Remembers: A History of Harstine Island and It’s People”.
Our fundraising efforts continued and have been supported by local businesses who have ties to our island. We were met with a great response, Seattle Shellfish suggested we add another sponsorship level at $500 & up called the “Geoduck” Level. They became our first “Geoduck” Sponsor and were given a “Primary Sponsor” designation. There were many conversations between both Seattle & Taylor Shellfish Companies and ourselves, which resulted in another generous In-Kind Donation from Taylors. Brian Phipps came out & reviewed our situation and offered us a dump truck and driver for two days, as well as extending Taylor’s commercial rate on gravel from Kennedy Creek Quarry. Their driver Jeff, brought in 9 loads of gravel using his skills in spreading the gravel evenly which helped our hard working volunteers Jim Irving, Chris Rowley, Gary Benz and Dick Stemwell to complete the task. It took 105.72 cubic yards of 3/4 minus basalt crushed gravel. (We
purchased an additional load of gravel to fill in around the storage shed & to fill in some low spots.)The grading & graveling of the parking lots had been approved by the Ways & Means Committee earlier in the year but it was felt that we had not raised enough monies to tackle this project and it was put on hold. We owe Taylor Shellfish a debt of gratitude for making this project a reality, along with Women’s Club, Theatre Club, Senior Lunch, Neighborhood Watch, and TOPS, who came through with donations to fund this venture. A big “thank you” to our clubs and all the islanders whose generosity helped complete the parking lot project.
Jim Anderson & Denise Beckwith shared bits of history that were collected for the proposed Millennium Time Capsule. This project was set aside and never completed. The history items will be stored in the HICC history files in the basement as well as in our Centennial Time Capsule.
Wendy Cobb, the chair for the Time Capsule Project suggested that we change the location of the Time Capsule to the southeast corner of the hall where the tree has been removed. She also plans to have a bench built over the capsule for people to sit and view the Flag Pavilion. Wendy will be contacting the clubs for their contributions soon. She plans to have the items collected, on view at community functions prior to being placed in the capsule.
In September we received a Fundraising Challenge Grant from Green Diamond Resource Company. If the HICC HPC raises $4,000 by October 15 (later changed to December 31, 2013) they will sponsor us with up to $3,000 more towards hall improvements in anticipation of the “Centennial Celebration”. This generous offer spurred on additional donations and gave the HICC HPC incentive to work harder to meet the parameters of this challenge.
The Dedication of the “Mason County Place of Historical Interest Plaque” was held on September 12, 2013 at 4:00 PM at the hall. The Mason County Historical Preservation Commission held its monthly meeting prior to the Dedication Ceremony at 2:00. The guest speakers for the ceremony were Commissioner Randy Neatherlin, MCHPC Board President Stan Graham and Justin Cowling Director of MC Historical Society.
The plaque was placed on the newly painted exterior of the hall after the speaker’s comments, with refreshments following. Acknowledgements go to Gary Benz for the plaque’s mount & its installation over the double doors at the front of the hall. Also to Bill Burrows for acting as MC of the ceremony, to Judie Schaaf for the homemade refreshments and fulfilling the hostess duties, to Shelleen Mathews for taking pictures and Ed Murphy for video taping the ceremony. Thanks again to Bill for posting the video on our website under “Hall Centennial” & on YouTube at http://youtu.be/uxipHY1lVsM. Lastly thanks to Richard Peet for gifting a 5×8 flag which was flown during the ceremony. It was taken down & sent to Arlington National Cemetery in Washington DC to be flown over the Tomb of the Unknown Soldiers and then returned to us with a certificate. The flag will be flown throughout 2014 in honor of our “Centennial Celebration”. It will then be encased in a wooden & glass frame and displayed inside the main hall for posterity.
Bill Burrows came up with an idea to create a contest among the Pioneer School students to write an essay on “What Will Life Be Like in 2064”. Bill has spoken with Marty Brewer,
Superintendent of Pioneer School, who was delighted with the project. Bill will work directly with the teachers to set the parameters of the contest. We will have prizes for the winner(s) and will put the essays into the Time Capsule to be opened in 50 years. We will place excerpts from “Just Among Friends” Cookbook featuring the school children from Jarrell’s Cove School in 1923 into the capsule as a companion piece to the essay winners. We will present the prizes to the contest winners at the October 18, 2014 “Dedication of the Time Capsule & Centennial Celebration”. Thank you Gerri Lewis for providing the children’s “essays” from her well used cookbook.
The Women’s Club has Centennial T-Shirts for sale as a WC fundraiser. Kayce Benson, Michelle Mott and Bill Burrows worked together on the logo design. They are available in multiple colors & sizes with both men & women’s collars for $12.00 each. We hope you will support the Women’s Club by purchasing one (or more) and wearing them proudly throughout our Centennial Year.
In October the HPC discussed with the HICC Board an idea to have each of the clubs give a history of their club along with their current & future plans at the monthly Community Club meetings. After being approved the 2014 “History of Harstine Island Clubs and Organizations” was organized. We will begin with the Squaxin Island Tribe in January. See the attached schedule for the rest of the series.
Thanks go to Diane Edgin for giving the HPC some interesting history collected over time by Marlene Seward. Marlene entrusted this history to Diane when she was the Harstine Island columnist for the Mason County Journal.
“A Slice in Time” wooden slab timeline project idea was developed by David Mackey. Bob Bonnett has donated a 141 year old (1873) Doug Fir cross section slab for this purpose. It is eleven feet 6 inches in circumference, forty seven inches in diameter and weighs between 240 and 260 pounds. Gary Benz is chairing the committee to use this as a historical display depicting the island’s history. Gary is looking for volunteers for the committee. It has been determined that the slab needs several months to dry properly and will be a long-term project. Its final placement is to be determined.
The Harstine Island Community Hall Note Cards/Bookmarks Fundraiser were sold at Arts & Flowers Nursery “Open House” and at the Women’s Club “Holiday House”. They are packaged with 5 cards & envelopes/1 bookmark & bound together with 1914-2014 wrap for $10/packet. NOTE: We have reduced the price to $5/packet. If you have previously purchased at $10, come by our booth and we will give you another packet.
The 2014 Centennial calendars go on sale for $7.00 apiece or 3 for $20 beginning in January. The calendars are a “once in our lifetime collector’s edition”. Please pick some up for your part-time neighbors, old friends who no longer live on the island, relatives who need to know where you might be at certain times…or for any other reason! The Community Club has plenty more to sell at Farmer’s Markets and other Community Club events.
2014 Publicity: Kayce Benson will be handling the schedule of news articles to be released throughout the year. These will be released primarily in the Harstine Island column in the Journal with occasional ads for the MCHPC “Open House” and the “Art & Much More” Auction.
On December 30, 2013 we turned in the accounting of our fundraising records to Green Diamond Resource Company. We are proud to announce that we have raised $8,492.00 towards the hall improvements in anticipation of our 2014 “Centennial Celebration”. We exceeded our original goal and dared to dream bigger thanks to Green Diamonds generous “Challenge Grant” offer. On February 4, 2014 we received a check for $3,500 from them. Many thanks go to Green Diamond Resource Company for making this possible.
We continue with our fundraising drive as the hall enters it 100th year looking & functioning at its best. By being good stewards, we hope to set the standards for the hall’s next 100 years!
The HICC HPC wants to thank everyone who has donated to the “Centennial Upgrades” this past year, including everyone who has bought calendars, note cards or put money into donation jars to make our Centennial dreams come true. Our special thanks go to all the volunteers who have so generously given their time and talents. We recognize the countless hours they have spent in making improvements to the hall. We could not have accomplished these Upgrades without all of you and your generosity!
2014 brings much to be thankful for and we thank the generations before us who built and maintained the hall throughout the years, thus providing us a unique and special place to come together as a community. Let the Celebration begin! Today ~ Tomorrow ~Forever
Sandy Murphy, chair
HICC Historical Preservation Committee February 14, 2014